We start with what hurts: the list of things someone does by hand every day. We design flows in n8n, hosted on your own infrastructure, with direct integrations to your suppliers' APIs. Every flow has logs, automatic retries and an alert for when a human is needed.
What you get
In practice
The booking confirmation goes out 4 minutes after payment, with the check-in guide in the guest's language. The certified invoice is issued at checkout and the monthly report reaches the accountant on the 1st. Nobody pressed a button.
Map of current processes and the time they consume
Self-hosted n8n flows (VPS in your account) or n8n cloud
Integrations: channel managers, certified invoicing, Stripe, Google Workspace, Asana, Slack, WhatsApp, Telegram
Documents generated automatically: invoices, contracts, reports, quotes
Data sync between systems that do not talk to each other
Monitoring, alerts and a simple panel of what ran and what failed
Documentation of every flow so your team knows what happens
Related projects
The operations platform of Livin Stays Algarve: bookings, front office, housekeeping, maintenance, HACCP, rotas and HR, certified invoicing, automatic SIBA and INE reporting and revenue recommendations — on every team member’s phone.
All 1,700 bookings of 2026 went through the app — from the check-in form to the invoice.
A direct-booking website in Portuguese, English and Spanish, with live availability and prices from the channel manager, Stripe payments and a guest area — and Camila, the team’s AI agent.
Direct bookings since August 2026, with no platform commission; management only receives what needs a decision.
The platform that runs the whole club: enrolment, classes, attendance and evaluations, certified invoicing, bank reconciliation, a family portal and an AI assistant for the team on WhatsApp.
About 480 members and 100 classes run from one system — the spreadsheet that used to run everything is switched off.
n8n can run on your own infrastructure, with no operation limits and without your data passing through third parties. For small volumes we use whatever you already have.
Every flow has automatic retries and an alert (Telegram, e-mail or Slack) with the error context. Nothing fails silently.
Not for day-to-day use. Flows are documented and visible in a visual editor. For bigger changes, we are here.
Next step
A 30-minute conversation is enough for us to say what to automate first, what it costs and when it is ready.
