Most companies do not need more software; they need what they already have to get along. We map the available APIs and exports, design the data flow and build reliable integrations with error handling, reconciliation and alerts. When there is no API, we build the bridge.
What you get
In practice
At Livin Stays, every booking that lands in the channel manager reaches the operations app and triggers the online check-in invite, the SIBA report on arrival day, the cleaning tasks and the certified invoice. Nobody copies data from one system to another.
Systems map: what exists, what data it holds, which one is the source of truth
Booking integrations: Avaibook, Booking.com, Airbnb, Smoobu, Guesty and other channel managers or PMSs
Certified Portuguese invoicing (CloudInvoice, InvoiceXpress, Moloni, SAF-T) from bookings or orders
Payments and collections: Stripe, MB Way, Multibanco references, reconciled bank transfers
CRM, e-mail and calendars: HubSpot, Pipedrive, Google Workspace, Microsoft 365
Mandatory guest reporting (SIBA) and other filings, automated
Your own APIs and webhooks so future systems can connect too
Related projects
The platform that runs the whole club: enrolment, classes, attendance and evaluations, certified invoicing, bank reconciliation, a family portal and an AI assistant for the team on WhatsApp.
About 480 members and 100 classes run from one system — the spreadsheet that used to run everything is switched off.
The operations platform of Livin Stays Algarve: bookings, front office, housekeeping, maintenance, HACCP, rotas and HR, certified invoicing, automatic SIBA and INE reporting and revenue recommendations — on every team member’s phone.
All 1,700 bookings of 2026 went through the app — from the check-in form to the invoice.
A direct-booking website in Portuguese, English and Spanish, with live availability and prices from the channel manager, Stripe payments and a guest area — and Camila, the team’s AI agent.
Direct bookings since August 2026, with no platform commission; management only receives what needs a decision.
Almost always. We use scheduled exports, structured e-mails, file reading or automation of the interface itself. We tell you up front which option is the most robust.
Integrations have logs and alerts: we know the day something stops matching and we fix it. Maintenance plans cover these changes.
It complements it. Integration connects the systems; automation decides what happens when data flows through. Many projects have both.
Next step
A 30-minute conversation is enough for us to say what to automate first, what it costs and when it is ready.
